In the 21st century, work culture has gone through tremendous transformations. Organizations value good employees and work towards retaining them. Today's progressive world talks about offering a wholesome experience to each employee in their work-life balance. The employees expect that the company they are a part of assures them a flexible work environment. They need a vacation to clear up their minds and be enthusiastic about returning to work. Sometimes, emergencies can occur and the employee needs fast-paced approval. They want a transparent and effective system in place to plan for the completion of their assignments. A comprehensive leave management system secures these doubts of the employee and increases their engagement with the respective company. An effective leave management system allows the employee and employer to communicate absences straightforwardly. 

How does a leave management system work?

A web-based leave management system consists of cloud service technology with end-to-end payroll processing. In simple words, it is a self-service portal through which employees can apply for leaves, and managers can approve or reject them based on the employee's eligibility at the moment. The application, approval, and rejection of the leave are just one click away instead of the cumbersome process of manually writing and sending it to the concerned manager. The system eases the process of payroll processing. An efficacious leave management system provides an adaptable work culture to the employees in the following ways:

Planning

When applying for leave, the employee has to keep in mind all their pending tasks. Most of the time, the tasks in a project depend on other people and the employee has to check the appropriate leaves they can take. A leave management system displays all the data of remaining leaves an employee can avail. The employee can then plan to postpone or prepone their tasks.  Allowing them to plan their work gives the employee a feeling of flexibility. They can set their schedule for the whole fiscal year. These factors retain the employee as they form a disciplined relationship with the company.  

Saving Time

In the traditional way of applying for a leave, an employee manually types out their application and e-mails them to the manager. As we all know, both the employee and employer's inboxes are loaded with tons of emails from different sources. The employer has to shift through and search the particular mail. The manager then considers the grounds of absence and replies back to their decision. In a large workforce, the number of leaves also increases as more than one person can be absent. In case of a medical emergency, this can prove to be problematic. The leave management system notifies both parties through email popups and directs them towards the concerned mail. The system ensures that managers close the leave approvals on time. The saved time is utilized to execute more urgent activities.

Systematic Record

Discipline and record keeping are critical for the smooth functioning of any business. If the employee wishes to check their leave history, it is just one click away. This allows the employee to decide what can be done with their extra leaves. The employee can easily apply for their leave encashment and compensatory offs. For example, people operating in sales need to work on festivals and national holidays to get more reach. Sales representatives are thus entitled to compensatory offs that they can apply at their convenience. Some employees who have not utilized their leaves can ask for leave encashment. Both of these are possible with a leave management system. When all the information is seen right in front of them, the employee has a sense of satisfaction that the company he is a part of values systematic procedures. An effortless system that is easy to steer through reduces the pressure on the employees. Payroll processing becomes much more accurate using systematic records. A payroll without errors increases employee satisfaction.

Integration with other systems

Leave management can be integrated with a biometric or punch card attendance system. This integrated system readily records employee attendance and overtime. The employee does not need to manually register their working hours as it gets automatically recorded by the system. It has auto-notifications and reminders to inform the employee of the same. The employee engages more in a technologically advanced environment and a system that completes their minuscule duties.  

Transparency

Each organization's leave policies get framed according to the type of work and laws. An employee has to adhere to these policies when applying for a leave. They have to make sure to complete all their obligations before making any avoidable mistakes.  In an effective leave management system, an employee can view all medical, maternity/paternity, vacation, or sabbatical leaves. This transparent system ascertains no irregularities occur and disputes regarding leaves are curtailed. Online leave management systems take off the load from the employee's mind of having to personally give time and effort to analyzing information. They engage more with a well-coordinated work environment that decreases stress and permits better productivity. Paysquare's leave management system inculcates end-to-end payroll processing that works in sync to give error-free payrolls in an organized mode. Paysquare presents a coherent leave management system to fulfill employee needs for systemic and fast leave applications. With our latest technology, we offer a work culture that raises employee satisfaction.

You may also like

How Does Outsourcing Affect The Role Of Human Resource Professionals?

Read More

Leave Management Process in India- The Complete Guide

Read More

Payroll and HR Outsourcing for the Banking and Finance Industry

Read More
footer-logo

DeliziaHR is designed with rich features and enhanced UI/UX experience for managing onboarding, payroll management, leave management, compliance management and exit management. It is designed for businesses of all sizes and scalable to meet any of the complex requirements of HR Department.

SERVICES

SOLUTIONS

RESOURCES

COMPANY

QUICK LINKS

Payroll Outsourcing Services

Accounting Outsourcing Services

EOR/POE Services

© 2023 All Right Reserved | Privacy Policy | User Agreement

close-button

CA. Vipul Gandhi

Associate Director

Khandhar Mehta & Shah - Chartered Accountants

‘Paysquare’ a perfect match for us as a consultant to deliver the best to our client. It extends User friendly portal for Employees and seamless processing of Payroll including statutory compliance on time! We

Parameshwer Matla

Human Resources

Columbus India

‘Paysquare’ a perfect match for us as a consultant to deliver the best to our client. It extends User friendly portal for Employees and seamless processing of Payroll including statutory compliance on The most valuable service that we get from you is "peace of mind." I know that once I submit our payroll information, everything will happen on time, payroll, pay slips, statutory reports, full and final settlement, returns and I know that we are and will be always in compliance with statutory laws regarding payroll.

Ramakrishna Dabbara

Sr. Manager – Finance

Sumtotal Systems

We would like to take this opportunity to thank you for your continual support till date! Your support especially during this pandemic has been awesome! Be it the TAT (turnaround time) you people are processing our requests, being accommodative in accepting the II, III payroll revisions, working late/ weekends, delivering the reports in time and minimal to zero errors are some of the examples of your commitment towards work & deliverables.

Abhijeet Shete

SENIOR MANAGER- HUMAN RESOURCE

Altra Industrial Motion India

We would like to take this opportunity to thank you for your continual support till date! Your support especially during this pandemic has been awesome! Be it the TAT (turnaround time) you people are processing our requests, being accommodative in accepting the II, III payroll revisions, working late/ weekends, delivering the reports in time and minimal to zero errors are some of the examples of your commitment towards work & deliverables.

Sukesh Baban Dhage

Manager Accounts

Hi Tech BioSciences India Private Limited

On behalf of Hitech Bio Sciences India Pvt. Ltd., Hi Tech Bio Laboratories, Hi Tech Analytical Works & Hi Tech Biosynth Pvt. Ltd., we appreciate your dedication to provide Payroll services to our companies from the approximately last 4 years. We acknowledge the fact that due to COVID-19, situation has become really tough across the globe. We all are forced to stay at our homes and take extra care of ourselves along with family members. It is a privilege to acknowledge you and your consultancy’s efforts and recognize the valuable service that you have provided to us. 

It is always gratifying to work with such great people with extraordinary abilities to provide good and quality service. The kind of response from your side get is fabulous and most memorable with professional culture. Specifically we would like to mention that, your approach towards the client is fantastic, for e.g. response to email is very prompt, continuous touch with client, on time response to queries or questioners’, on time and accurate report sharing. Flexibility to client requirement, Client / customer centric approach etc. Timely payment of salary gives a lot of confidence to all employees and it is due to our partners like Paysquare that Hi tech has never defaulted on its commitment of timely payment of salaries.

Ratnakar Dhakad

Senior Operation Manager

Tecknack Technologies Private Limited

We are very impressed with Paysquare team due to their ability to process payroll very efficiently. We found the implementation team very knowledgeable, supportive and very systematic.

Paysquare is a very matured payroll processing solution and they have well paid down processes to manage first time as well as every month's processing.

Monica Shah

HR Business Partner India

Victaulic Piping Products India Private Limited

Honestly , It has been an amazing experience working with Payroll team as on date . Deepika and Uma has been a strong support to us. They have always been very helpful and co-operative. I congratulate them to run payroll with zero error every month. And I expect the same level of support in future. I am happy to be associated with Payroll team.

Seagate India

Manager

I have been a client of Paysquare for 7 years and their services are fantastic. Migration from the old consultant to Paysquare was seamless. Soon after the migration, Paysquare team was up the learning curve. They never missed the deadlines provided by us. The team is always reachable, and they keep us informed about changes in taxes or government policies which impact payroll. I have complete confidence and trust in their payroll solutions, and we will always recommend them. Any company looking to ease their payroll burden with friendly service and a flexible, secure system should partner with Paysquare.